Vendor payment application audit

Who this is for

Owners, general contractors, and finance controllers who receive recurring vendor payment applications and need an independent reading before approving transfer. Typical clients manage construction, fit-out, facilities maintenance, or multi-vendor supply programmes where progress claims arrive every month.

Result you receive

A signed findings memorandum that states which applications support payment as presented, which require adjustment, and which should be held pending further evidence. We include exception schedules, sample references, and recommended next steps for your accounts payable desk.

Scope included

• Mapping of the review population: vendors, periods, and governing contracts
• Sampling of payment applications against invoices, delivery notes, and certified progress
• Checks of retention, advance recovery, and previously approved change orders
• Reconciliation of billed amounts to contract rates and approved quantities
• Written findings letter and a closing call with your nominated contact

Outside this engagement

We do not prepare the vendors’ applications, negotiate commercial settlements on your behalf, or replace your statutory auditor. Tax advisory, full statutory audit, and litigation support are separate instructions.

Provider and approach

Work is led by Intel Center reviewers based in Busan. Fieldwork mixes desk review of electronic binders with on-site inspection of paper files when your archive requires it. Sampling rates are agreed in the engagement letter so both sides know how deep the test will go.

Process and timeline

1. Scoping call — confirm vendors, periods, access to files, and reporting deadline.
2. Document intake — receive applications, contracts, certificates, and prior payment registers.
3. Fieldwork — test samples, note exceptions, and query open items with your team.
4. Findings letter — deliver the memorandum and walk through material exceptions.

Most single-cycle reviews complete in eight to fifteen working days after full document access. Multi-period programmes are scheduled as a series of windows around your payment calendar.

Preparation

Please nominate a single point of contact, provide read-only access to the claim folder, and freeze the population list once fieldwork starts. Late additions restart sampling for those vendors.

Constraints

Reviews depend on complete supporting packs. Missing certificates or unsigned change orders appear as exceptions rather than assumed approvals. We work in English reporting; Korean source documents are reviewed with bilingual support when needed.

Fee basis

Quoted after scoping. Fees reflect estimated reviewer days, travel if on-site outside Busan, and whether the population is one cycle or a rolling programme. See the fees page for indicative ranges.

Next step

Request a scoping call and tell us which payment period and vendor set you want examined.